Information about our processing of your personal data

Last updated: 24 November 2024

1. Identity and contact details

Space Denmark is the data controller responsible for processing the personal data we have received about you. You will find our contact details below.

Name: Space Denmark

Danish business registration/CVR number: 37627054

Email: kontakt@spacedenmark.dk

Phone: +45 60 54 48 81

2. What personal data we collect 

• Name, email, possibly phone number, possibly title, possibly organisation, and information about consent and other details you provide when signing up for Space Denmark.
• Name, email, possibly organisation, and the content of your inquiry if you contact Space Denmark.
• Email address if you subscribe to our newsletter.
• Information necessary to provide the services you sign up for, including events, international delegations, and meetings.
  

3. Why we process your data 

We process information about you in order to provide the services you have signed up for or requested.

If you subscribe to our newsletter, we will use your contact details provided in that context solely to deliver the newsletter.

If you become a member of Space Denmark, we will use your data to provide the membership benefits we offer, including delivering newsletters and information about events and international delegations.

4. Who your information is shared with 

Your data is shared with our data processor, Hubspot, the provider of our CRM solution. For more information about Hubspot’s handling of personal data, please refer to Hubspot’s privacy policy: legal.hubspot.com/privacy-policy 

If you sign up for an event or an international delegation trip, your details will only be shared with co-organisers to facilitate the event or trip.

5. How long we keep your data

For active membership or other customer relationships, your data will be stored as long as necessary to provide the services you have signed up for and ensure proper administration of your membership. This will typically be the duration of your membership plus 2-3 months. However, in accordance with the rules in the Danish Bookkeeping Act, we are obliged to store certain purchase information for up to 6 years.

When you unsubscribe from the newsletter, the related data will be deleted immediately upon cancellation.

6. Your rights

Under the General Data Protection Regulation (GDPR), you have several rights concerning the processing of your personal data.

• Right to be informed
• Right of access
• Right to rectification
• Right to erasure (right to be forgotten)
• Right to restriction of processing
• Right to data portability
• Right to object
• Right not be subject to a decision based solely on automated processing

If you wish to exercise any of your rights, please contact us.

You also have the right to lodge a complaint with the Danish Data Protection Authority (Datatilsynet) if you are dissatisfied with how we process your personal data. You can find the contact details for the Data Protection Authority at www.datatilsynet.dk/english.